Invoices and how to pay
We'll send you an invoice once we've processed your order. We prefer you to pay via BACS transfer as it's the most efficient and secure method.
Last updated: September 2021
When we send invoices
For general qualifications we'll send you an invoice once we've processed your exam entry/amendment. We'll issue invoices and credit notes:
- daily for exam entries
- weekly for exam amendments.
Invoices and credit notes are issued weekly for:
- teacher support
- on demand qualifications.
Other invoices and credit notes are issued periodically after completion of a service; for example post results invoices are issued following completion of all requests for an exam series.
What an invoice includes
All invoices and credit notes will include:
- your account number or centre number
- your name or centre name
- your address or centre address
- our payment terms
- our bank details
- our contact details.
Invoices and credit notes for general qualifications will also include:
- your EDI file reference
- volumes of entries
- entry codes
- unit price.
We can also supply candidate number details on request.
Invoices and credits for other services will include any other details relevant to the charge such as date and event title for a course or full details of the service provided.
We retain a record of all invoices and credits for 7 years.
Credit terms are only available to registered AQA-approved centres that have met our conditions, which may include a credit assessment. Credit terms may be withdrawn if you do not meet our payment terms.
How to pay
You must pay all fees due within 30 days of the date of the invoice.
We prefer you to pay with BACS transfer, as it's the most efficient and secure method. If you do pay with BACS, please email remittance advices to firstname.lastname@example.org.
Our bank details are:
|Name of company||AQA Education|
Devas Street |
|Bank||National Westminster Bank|
Guildford High Street (A) Branch|
|Sort code||60 09 50|
Payment cannot be withheld unless you notify the AQA accounts receivable department in writing at email@example.com, within 14 days of receipt of an invoice. You must give full details of the amounts disputed, the reason for the dispute and attach a copy invoice.
If there's a dispute on an invoice, all items not disputed and any other invoices must be paid according to our usual terms.
We reserve the right to refuse new entries/other service requests from a school/college with an undisputed overdue debt, outstanding at the time the new entry/service request was made.
Email firstname.lastname@example.org or write to:
AQA Transactions department