Entries
Within this section, you'll find guidance on how to enter learners for exams. This includes when you can make entries, deadline dates, basedata, entry fees, resits and transfers.
What an entry is
An entry is how a school or college lets us know which learners, and how many, will sit which exams.
We need this information so that we can make sure that:
- we send you the correct question papers for your learners
- we have enough examiners to mark the question papers
- your learners get their results on time.
Visit our student support area to find out how to make entries for private candidates.
Centre approval
You can only enter learners for exams with us if your school or college is an AQA approved centre.
Before you start to teach our qualifications, make sure you become an AQA centre.
Entry systems
In the table below, you will find which entry systems to use for each type of qualification.
| Type of qualification | Entry system |
|---|---|
| All qualifications (except Unit Award Scheme) | Electronic Data Interchange (EDI) or Centre Services |
| Unit Award Scheme (UAS) | Gateway |
Opening and deadline dates
You can make entries as soon as we publish the basedata for an exam series.
See the table below to find out when the basedata will be available for each exam series and when you need to have made entries by.
If you submit an entry after the deadline date, you will be charged a late entry fee.
| Exam series | Series and year code | Basedata available to download | Entries deadline date | Deadline for very late entries/amendment fees payable/withdrawal refunds |
|---|---|---|---|---|
| November 2024 series BG | BG24 | 2 September 2024 | 4 October 2024 | 25 October 2024 |
| January 2025 series 1A | 1A25 | 6 September 2024 | 21 October 2024 | 15 December 2024 |
| March 2025 series 3G | 3G25 | 4 October 2024 | 21 January 2025 | 21 February 2025 |
| June 2025 series 6A | 6A25 | 21 November 2024 | 21 February 2025 | 21 April 2025 |
| June 2025 series 6G | 6G25 | 21 November 2024 | 21 February 2025 | 21 April 2025 |
Level 3 vocational and technical qualifications (VTQs)
To ensure that your learners get their VTQ results on time – you'll need to make the correct entries by the entry deadlines.
For Applied General qualifications, you must do the following before exams start:
- make the correct unit and award entries
- act on any warning reports we give you.
Age restrictions for the November series
For the November exam series, there are age restrictions for entering students for GCSE English Language and GCSE Maths. This means that only students who will be at least 16 years old on 31 August of that year can be entered.
If any students arrive to sit exams for these qualifications without an entry, you must make sure they meet the age restrictions before allowing them to do so. If a student who does not meet the age requirement sits the exam, this may be considered as maladministration.
Contact us
If you have a question about entries, get in touch:
- 0800 197 7162 (+44 161 696 5995 outside the UK)
- entries@aqa.org.uk