Information for examiners and moderators

How we pay you

If you're a new associate, you'll receive a welcome email from iTrent, our payroll system, once you've returned your contract.

You'll need to log in to the iTrent Associate Payments Portal to confirm your personal and bank details before we can pay you.

Please make sure you've registered for the Associate Extranet first, as you'll need the email address and password you use to log in to the Associate Extranet to access the iTrent portal.

Please contact the AQA helpdesk by emailing help@aqa.org.uk or telephone 0800 197 7163 if you haven’t received an invitation to set up your Associate Extranet account, or have lost your login details.

Payments

We'll pay you via bank transfer to a UK bank account.

Each time we pay you, we'll add an electronic pay statement to the iTrent portal and send you an email letting you know it's there. These notices can be used as evidence for self-assessment tax returns.

Examiners only

If you're an examiner, we'll pay you automatically.

The first payment will be triggered:

• within 10 days of you completing 70% of your allocation of live marking (E2)
• within 10 days of you completing 75% of your allocation of live marking (CMI+)
• within 10 days of you completing 90% of your allocation (paper marking).

We'll keep making further payments until you've completed all your marking. You'll only be paid for scripts you complete.

If you don't reach the percentages, we'll pay you after results day.

Moderators only

Payments will be made automatically within 30 days of the last date for marks (as shown on your contract).

Visiting examiners and moderators

To claim visiting payments, you'll need to complete a survey which will be sent to you via email.

Expenses

To claim expenses, you'll need to enter a claim via the iTrent portal. Guidance on how to do this can be found on Learning Space.

Tax

Because of changes made by HM Revenue & Customs (HMRC) in 2014, we now have to operate standard PAYE arrangements when fees are paid. We're no longer able to accept P524s.

This means that when we pay you, we must deduct tax from your fees at the applicable rate. Although your fees will be classed as taxable income, this doesn't mean you're an employee of AQA.

If you're a new associate, you'll automatically be placed on a 0T W1 tax code to make sure you pay the right amount of tax.

Once you've received your first pay statement, you'll be able to contact HMRC who can supply an updated tax code depending on your financial circumstances.

Changing your details

If any of your personal details change, including your bank details, you'll need to update them on the iTrent portal.